This is a guest post from Scott Couchenour. Scott is passionate about the health of ministers and leaders and has one simple mission, to make your mission less burnout. You can find more information at servingstrong.com where Scott provides useful content and dynamic coaching. Also follow Scott on twitter @servingstrong.
Park between the sign and the intersection and you risk receiving a ticket on your windshield. Pack your day so full you can’t possibly get it all done and you risk burnout.
Simple. The road sign provides margin for safe traffic.
Using time wisely provides margin for effective ministry leadership.
We all agree – it’s impossible to fit 9 pounds of anything in a 6-pound bag. Doesn’t matter how hard we try to stuff it all in. Why? Because we live in a finite world. Only so much time in our day. Only so much energy in our being. We need daily margin.
But how do we build margin into our daily routine?
From Hundreds… Place every task into ONE SINGLE LIST. The minute you have more than one place to look, your mind spends energy trying to keep up. This is energy you can’t afford to lose. Knowing it’s all in one place frees mindspace for being present in the moment. This goes for one single calendar as well.
…To A Few… Prayerfully prioritize. Ask for God’s wisdom as you scan your master list. Allow Him to lead you to the important few among the trivial many. Lift those key items out of your master list and place them on a weekly planner.
…To Three… Plan no more than 3 tasks per day. I know what you’re thinking, “Only three? You must have it made.“ But here’s the deal: when you put a dozen tasks on your list for the day (knowing full well you will never get it all done) you put your head on the pillow at night in a defeated mindset – not a good thing to sleep on. The key benefit of 3 tasks is this: If you get all 3 completed, you can borrow from tomorrow’s 3. Then, at the end of the day you feel ahead of the game.
The truth about time is that interruptions will happen. It’s not a matter of “if”. It’s a matter of “how many”. A phone call, a bunch of email messages, a family’s crisis, a broken kitchen sink pipe… we never know what the day holds. Be realistic and learn to never “park too close to the intersection.”
Serious about building margin into your leadership? Here are some additional resources:
Margin (Dr. Richard Swenson)
The Big Rocks (Steven Covey)
10 Ways To Create Margin Time (Ron Edmondson)